{"id":12442,"date":"2020-09-09T11:44:04","date_gmt":"2020-09-09T16:44:04","guid":{"rendered":"https:\/\/geekygirl.ca\/?p=12442"},"modified":"2023-05-26T12:19:38","modified_gmt":"2023-05-26T17:19:38","slug":"how-to-streamline-and-automate-systems-to-grow-your-business","status":"publish","type":"post","link":"https:\/\/geekygirl.ca\/how-to-streamline-and-automate-systems-to-grow-your-business\/","title":{"rendered":"How to streamline and Automate Systems to Grow your Business"},"content":{"rendered":"

\u201cWork smarter, not harder\u201d You\u2019ve probably heard that a dozen times, right? This is by now already a cliche, but it is true. There is only so much time in a day and the secret to success isn\u2019t in working at every second of your life. There are ways to streamline and automate the system so that you can grow your business without being constantly overwhelmed. What does it take?<\/span><\/p>\n

    \n
  1. Using systems<\/span><\/li>\n
  2. Automating<\/span><\/li>\n
  3. Lead generation and customer service forms<\/span><\/li>\n
  4. Workflows and SOPs<\/span><\/li>\n
  5. Testing<\/span><\/li>\n
  6. Implementing<\/span><\/li>\n<\/ol>\n

    What are Systems?<\/b><\/h2>\n

    Systems are both software that solves specific issues AND a “way that we do things”. A system is a collection of processes that work together to achieve the desired goal with an efficient, consistent, and measurable outcome. That can be composed of people following Standard Operating Procedures (SOPs), it can also be software that is programmed to execute a series of tasks, and can be both, working together to create an efficient workflow within your business.<\/span><\/p>\n

    Systems solve problems. For example, think about when you call a company or institution, and when they pick up it is actually a recording that gives you instructions to type in a number according to the subject you are calling about. Usually, if you need something relatively simple that can be solved by a machine you can do it all just by following the instructions, if not, then you can be redirected to an actual person to solve your problem. This is a system. As a system, it solves a couple of problems. It prevents the attendants from spending time on repetitive calls that don\u2019t necessarily need human attention, it sorts out the calls so they go to\u00a0 the place where the customer will most likely get their problem solved and it lessens the time someone who just needs to ask a simple question spends on the phone. So it makes your customer service better and your team\u2019s workload more manageable.<\/span><\/p>\n

    Systems increase productivity and ROI (Return On Investment). Systems are the key to working smarter rather than working harder. There are only so many hours in a day, both for you and for your team, if you want to increase productivity and grow your business you need to optimize the workforce. Systems help you stop wasting time on trying to figure out how to do the same thing over and over again, it lets you automate tasks that don\u2019t need to be handled by a human and lets you get organized so you aren\u2019t overwhelmed with everything you need to get done.<\/span><\/p>\n

    What kinds of things to automate<\/b><\/h2>\n

    Automation is a big part of optimizing your business to save you time and money while improving your service, productivity, and effectiveness. There are a lot of things you can automate within your business such as:<\/span><\/p>\n